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Save-the-Dates: When to Send Them & Timeline

Planning a wedding is a whirlwind of decisions, and one of the first tasks on your to-do list is often sending save-the-dates. These charming announcements give your guests a heads-up about your big day, allowing them to plan accordingly. But timing is crucial. Sending them too early can lead to forgotten dates, while sending them too late might mean guests have already made other commitments. This guide will walk you through the ideal timeline for sending save-the-dates, ensuring your loved ones can celebrate with you.

Save-the-dates aren’t formal invitations. They’re a courtesy, letting people know to block off the date. They don’t include all the details – those come with the official invitation. Think of them as a ‘first look’ at your wedding plans, setting the tone for what’s to come.

Understanding the Save-the-Date Timeline

The general rule of thumb is to send save-the-dates 6-8 months before your wedding date. However, several factors can influence this timeline. Let’s break it down:

Destination Weddings

If you’re planning a destination wedding, giving guests ample time to arrange travel is paramount. For these events, aim to send save-the-dates 8-12 months in advance. This allows guests to book flights, accommodations, and potentially request time off work. Consider the travel costs involved; guests will appreciate the extra lead time to budget and plan.

Holiday Weekends

Weddings around major holidays or long weekends are popular, but they also mean increased competition for travel and lodging. Send save-the-dates 8-10 months ahead to give guests the best chance of securing their preferred arrangements. Popular holiday weekends book up quickly, so early notice is key.

Local Weddings

For weddings closer to home, a 6-8 month timeframe is usually sufficient. Guests are less likely to require extensive travel planning, making a shorter lead time acceptable. However, even for local events, consider your guests’ schedules and potential commitments. If many of your guests have busy lives or travel frequently, leaning towards the 8-month mark is a good idea.

Factors to Consider Before Sending

Before you address those envelopes, there are a few things to finalize:

• Wedding Date & Location: This seems obvious, but ensure your date and venue are confirmed before sending anything out.
• Guest List: Have a solid draft of your guest list. You don’t need it to be 100% finalized, but a good estimate is essential.
• Wedding Website: Creating a wedding website is a fantastic way to share additional information with guests. Include a link on your save-the-date. You can use it to share travel information, accommodation options, and even a sneak peek at your wedding registry.
• Engagement Photos: Many couples include an engagement photo on their save-the-date. If you haven’t had engagement photos taken yet, factor in the time needed for a photoshoot.

What to Include on Your Save-the-Date

Keep it concise and informative. Here’s a checklist of essential elements:

• Couple’s Names: Clearly state who is getting married.
• Date: The wedding date is the most important piece of information.
• Location: City and state are sufficient at this stage. You don’t need the exact venue name yet.
• Wedding Website URL: Direct guests to your website for more details.
• Optional: A cute engagement photo or a design that reflects your wedding theme.

You might be tempted to include details about accommodations or dress code, but save those for the formal invitation. The save-the-date is simply a ‘heads up’ – don’t overwhelm guests with too much information.

Save-the-Date Etiquette

There are a few unwritten rules to keep in mind:

• Send to Everyone on the Guest List: If you’re considering inviting someone, send them a save-the-date. It’s better to be inclusive.
• Don’t Send Before You’re Officially Engaged: Wait until you’ve announced your engagement before sending save-the-dates.
• Address Correctly: Double-check addresses to avoid any mishaps.
• Be Prepared for Questions: Guests may reach out with questions, so be ready to provide basic information.

Thinking about other aspects of wedding planning? You might find information about wedding planning helpful.

What Happens After You Send?

Once your save-the-dates are out, you can start focusing on other aspects of wedding planning, such as venue selection, catering, and dress shopping. Keep your guest list updated as needed, and be prepared to follow up with guests who haven’t RSVP’d to your formal invitation. Remember, the save-the-date is just the first step in a beautiful journey!

Conclusion

Sending save-the-dates at the right time is crucial for ensuring your loved ones can join you on your special day. By considering your wedding location, potential travel requirements, and guest schedules, you can create a timeline that works best for you. Remember to keep it simple, informative, and reflective of your wedding style. With a little planning, you can set the stage for a memorable celebration.

Frequently Asked Questions

What if my wedding date changes after I send save-the-dates?

If your wedding date changes significantly, you’ll need to inform your guests as soon as possible. The best way to do this is through your wedding website and a follow-up email. You may also consider sending a ‘change the date’ card, especially if the new date is drastically different.

Is it okay to send save-the-dates digitally?

Yes, digital save-the-dates are perfectly acceptable, especially for more casual weddings or if you’re trying to be eco-friendly. However, some guests may appreciate a physical card. Consider your audience and choose the method that best suits your style and budget.

How do I handle save-the-dates for guests who aren’t yet in a relationship?

Address the save-the-date to the individual’s name. Avoid using “and guest” or assuming they’ll bring a plus one. They can always let you know if they plan to bring someone when they receive the formal invitation.

What if I’m having a very small, intimate wedding?

Even for smaller weddings, sending save-the-dates is a thoughtful gesture. It shows your guests that you’re thinking of them and want them to be a part of your special day. You can still follow the 6-8 month timeline, or adjust it slightly based on your guests’ schedules.

Can I include information about the wedding registry on the save-the-date?

It’s generally considered impolite to include registry information on the save-the-date. Save that for the wedding website or the formal invitation. The save-the-date is about announcing the date, not asking for gifts.